Privacy Policy
Effective: 2/23/26
Last Updated: 2/23/26
Insights Speech Assessments (“we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of the individuals and families we serve. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, [yourwebsite.com] (the “Website”).
Because we provide speech and language assessment services, some information you submit may be considered health-related. We take privacy seriously and implement reasonable safeguards to protect your information.
Information We Collect
We may collect the following types of information:
Personal Information
When you complete forms on our Website (such as contact, intake, or scheduling forms), we may collect:
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Parent/guardian name
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Child’s name
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Email address
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Phone number
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Mailing address
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Date of birth
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School information
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Insurance information (if applicable)
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Information regarding speech, language, developmental, or educational concerns
Health Information
If you submit intake or assessment-related forms, you may voluntarily provide information about medical history, developmental background, diagnoses, or therapy history.
Automatically Collected Information
We may collect certain information automatically, such as:
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IP address
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Browser type
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Device information
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Pages visited
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Referring website
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Date and time of visit
This information is collected through cookies and analytics tools.
How We Use Your Information
We use the information collected to:
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Respond to inquiries
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Schedule consultations or assessments
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Provide speech and language evaluation services
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Communicate with parents or guardians
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Process payments (if applicable)
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Improve website functionality
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Comply with legal or professional obligations
We do not sell or rent personal information to third parties.
HIPAA Notice
If you become a client of [Practice Name], your protected health information (PHI) will be handled in accordance with applicable federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA), where applicable.
This Website Privacy Policy does not replace our formal HIPAA Notice of Privacy Practices, which will be provided separately if you receive services.
Children’s Privacy
Our services are designed for children; however, personal information is collected only from parents or legal guardians. We do not knowingly collect personal information directly from children without verified parental consent.
If you believe a child has submitted personal information without parental permission, please contact us immediately.
How We Share Information
We may share information in limited circumstances:
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With service providers (e.g., secure scheduling platforms, payment processors, or encrypted form providers)
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When required by law
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With your written authorization
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In cases involving mandated reporting obligations
All third-party service providers are expected to implement reasonable security safeguards.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.
We recommend that sensitive medical information not be submitted through unsecured email.
Cookies and Analytics
Our Website may use cookies and analytics tools (such as Google Analytics) to improve user experience and understand website traffic patterns.
You can adjust your browser settings to refuse cookies; however, some website functionality may be limited.
Third-Party Links
Our Website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.
Your Rights
Depending on your state of residence, you may have the right to:
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Request access to personal information
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Request correction of inaccurate information
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Request deletion of personal information (subject to legal retention requirements)
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Withdraw consent where applicable
To make a request, contact us.
Record Retention
Client records are maintained in accordance with state licensing board requirements and professional standards for speech-language pathologists.
Updates to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us.